Neighborhood Association for the Old Brook Farm Addition to the City of Fort Wayne, Indiana

THE OLD BROOK FARM ASSOCIATION ANNUAL MEETING...

"a) The owners of the lots in said Addition shall be deemed to be and constitute an Association with the name Old Brook Farm Association. The owners of each lot in said Addition shall automatically be members of said Association and entitled to one joint vote for each lot or tract owned by them. Meetings of this Association may be called by member of the Association, or by the President or Secretary thereof, by written notice mailed or delivered 5 days prior to the date of such meeting, but notice of any such meeting may be waived either in writing or by waiver endorsed on the minutes of the meeting." (Quote from Covenants)

"SECTION 1. Annual Meeting. The annual meeting of the members shall be held on a yearly basis, for the purpose of electing Directors and for the transaction of such other business as may come before the meeting." (Quote from By-Laws)

"SECTION 6. Quorum. Thirty percent of the members of the corporation entitled to vote, represented in person, shall constitute a quorum at a meeting of members. If less than thirty percent of the members are represented a meeting, a majority of the members so represented may adjourn the meeting from time to time without further notice. As such adjourned meeting at which a quorum shall be present or represented, any business may be transacted which might have been transacted at the meeting as originally notified. The members present at a duly organized meeting may continue to transact business until adjournment, notwithstanding the withdrawal of enough members to leave less than a quorum." (Quote from By-Laws)

Our Annual Meeting is usually scheduled for sometime in the first quarter of each year. Every effort is made to schedule the meeting for sometime around March first, however, we are forced to deal with meeting room availability. An Official Notice of the Annual Meeting must be delivered to property owners no less than 5 days and no more than 30 days prior to the meeting. We generally include the notice in a newletter and include an Official Notice of Annual Dues Assessment. The Reaper is the official newsletter of the Old Brook Farm Association. In recent years the notices are also posted to our association website, www.oldbrookfarm.org.

 

BUSINESS CONDUCTED AT THE ANNUAL MEETING...

Contained in the official meeting notice is a recap of business to be conducted at the meeting. While this is not a full meeting agenda the recap does contain most business of interest to the Association members and contains information required by our Coventants and By-Laws to be published prior to action. These include Elections and any proposed changes to the Covenants or By-Laws.

Typical business conducted at the Annual Meeting includes, but is not necessarily limited to, Elections, approval of Minutes and financial reports, delivery of other reports, approval of the Annual Budget, vote on any proposed changes to the By-Laws and Covenants, and Old and New business items.

 

ADDITIONAL REASONS FOR ATTENDING THE ANNUAL MEETING...

In addition to the conducting of business, the Annual Meeting provides a forum for the presentation and discussion of matters and issues important to our Association Members. At appropriate times the floor is open to our members for speaking out on concerns and issues. Its a chance to speak with neighbors who might not live next door but who share in our lives as residents of Old Brook Farm.

In recent years the Board has engaged outside speakers from our governmental bodies. These speakers have included our councilmanic representative to City Council, the Northeast Area Advocate from the Mayor's office, and others. In 2008 our speaker will be Dick Uhrick, our Township Trustee.

And finally, the Annual Meeting provides the last opportunity to take advantage of Annual Dues discounts. Come to the meeting and pay your dues while there and you save $5.00, the early payment discount.